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Office Manager

Hybrid
  • Berlin, Berlin, Germany
Facilities & Office Management (CPO)

Job description

WE ARE SHELL RECHARGE SOLUTIONS


We're on a mission to enable cleaner transportation for everyone, driving the way towards a lower-carbon future. We do this by designing and building solutions for charging electric vehicles at home, at work, and on-the-go.

With some of the most passionate and experienced minds on our side, we aim to make charging easy and accessible. Our award-winning services include charge points, a mobile app, and a charge card, providing access to 600,000 charge points in over 33 countries.

THIS IS HOW YOU WILL CONTRIBUTE


Your core accountabilities are to...

  • Liaise with the Line Manager and office team to discuss various organisational matters.
  • Maintain and manage important company records, including registrations, business contracts and trade secrets and manage them in our internal database.
  • Assisting in policy implementation and asset management.
  • Participate in the implementation of organisational policies.
  • Keeping up to date with regulatory changes & HSSE requirements.
  • Draft/edit texts and passages for regulations, documents and correspondents.
  • Resolve departmental organisational issues and participate in implementation.
  • Manage offices, equipment, meetings and events.
  • Supporting the finance department, with help of local relevant information, procurement, mediation and implementation of accounting matters.
  • Keeping and ongoing administration of corporate records.
  • Attending statutory filings and maintaining records.
  • Managing payments made with credit card and debit card regarding Office Management.
  • Cultivating office culture and assisting with team building and monthly office events.
  • Being creative and care about the wellbeing of office colleagues.
  • Weekly post and distribution of mail to different departments. Organising and record keeping of couriers.


Success will be when you...

  • Help establish the same way of working throughout all SRS offices. Accomplish a safe office environment by adhering to HSSE procedures and measures.

Job requirements

THE PERSON WE ARE LOOKING FOR


Have experience of…

  • An intricate understanding of corporate and local laws.
  • Intermediate Vocational Education.
  • Proficient with Microsoft and G-Suite.
  • 3 years experience in a similar position.
  • Feels comfortable in a fast paced environment .
  • Excellent writing and verbal communication skills .
  • Perfect command of the German language, both written and spoken.
  • Good command of the English language, both written and spoken.


Skilled at…

  • Organisation and time management: The office manager should be able to prioritise tasks, manage their time effectively, and keep the office running smoothly.
  • Communication skills: The office manager should be able to communicate effectively with their team, as well as clients and stakeholders, both verbally and in writing.
  • Problem-solving skills: The office manager should be able to identify and solve problems that arise in the office and develop effective solutions to prevent them from happening in the future.
  • Attention to detail: The office manager should be able to pay close attention to detail and ensure that all office operations are carried out accurately and efficiently.
  • Adaptability: The office manager should be able to adapt to changing circumstances and be flexible in their approach to managing the office.


Is...

  • Flexible and helpful
  • Friendly and approachable
  • Able to organise and prioritise well
  • Communicative
  • Detail oriented
  • Assertive but also caring and sweet
  • Administratively skilled
  • Great sense of responsibility
  • Team player
  • Service oriented


Have knowledge of…

  • People Management
  • Problem solving
  • HSSE Procedures and Technical compliance, both local and national
  • GDPR
  • Microsoft & G-Suite
  • Administration duties and HR Procedures
  • Onboarding and Offboarding Procedures

WHAT IS IN IT FOR YOU?


Working at Shell Recharge Solutions means working in a fun, fast-growing international company with big ambitions.

By joining us, you will:

  • Contribute to a more sustainable future;
  • Become an expert in e-mobility;
  • Work in an open and diverse culture with colleagues from all over the world;
  • Receive a competitive salary that fits your experience + yearly bonus;
  • Develop your skills and expertise through several training sessions. Besides this, you will receive a personal training budget and set your annual goals with your personal development plan;
  • Enjoy our monthly fun get-togethers (drinks), our annual winter and summer outing, and lots of other events or sport teams initiated by colleagues.

Please note: If you don't see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown that women and underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.


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